Conference Guidelines
GSREN-2027 • Standard Procedures for Participants
1. Speaker & Oral Presentation Guidelines
- Time Allocation: To ensure session fluidity and respect for all presenters, the following durations apply:
- Plenary Presentations: 40 minutes (including Q&A).
- Keynote Presentations: 30 minutes (including Q&A).
- Invited Presentations: 20 minutes + 5 minutes Q&A.
- Final Submission: To ensure technical compatibility and a seamless experience, speakers are requested to provide their final presentation copy to the secretariat at least two weeks before the conference date.
- Technical Setup: Standard Windows laptops and AV equipment are provided. Preferred formats are PowerPoint (.pptx) or PDF in 16:9 (Widescreen) aspect ratio.
- On-site Verification: As an additional safety layer, please bring a backup copy on a USB drive and meet your Session Chair at the venue 15 minutes before your session begins to perform a final technical check.
2. Poster Presentation Guidelines
- Dimensions: Posters must be exactly 1m (Width) x 1m (Height).
- Mounting: The organizing committee will provide mounting boards and pins. Please locate your assigned poster number in the final program booklet.
- Interactivity: Presenters should be stationed at their posters during designated "Poster & Networking" sessions to engage with fellow delegates.
- Sustainability Tip: In alignment with our renewable energy theme, we encourage the use of recyclable fabric or eco-friendly paper for poster printing.
3. Registration & Attendance Guidelines
- Check-in: Please present a valid Photo ID and your digital confirmation at the registration desk in Venice to receive your summit materials.
- Student Verification: Delegates registered in the "Student" category should have proof of status (Student ID or Departmental Letter) available for verification.
- Delegate Substitution: If you are unable to attend, a colleague may attend in your place. Please notify the secretariat at least 15 days prior to the event.
- Security: For the safety of all participants, conference badges must be displayed visibly to access sessions and networking catering.
For further assistance regarding travel documents or technical queries, contact us at:
contact@gsren.org